Bring all of yourself to the discussion. Skip to content . Have these ready on a white board and reveal them at the beginning of the workshop. 4. Members do not engage in side discussions. Single slip-ups can usually be given a pass. One of the key ways a facilitator does this is by helping groups establish ground rules for an effective process. Display the ground rules so that they’re visible to everyone. (These are in no particular order. And maybe that philosophy should carry over to your strategic meetings. Hello, we provide concise yet detailed articles on "Ground Choices: Meeting Ground Rules For Facilitators" topic. This short paper is about how organizations can get high results in meetings that are governed by ground rules and led by a facilitator. Linkedin page opens in new window Twitter page opens in new window YouTube page opens in new window Facebook page opens in new window. 2. The facilitator explains ground rules to other members of the group, for example: 1. When used in consensus building, the list of ground rules is sometimes referred to as a protocol. Support groups are a powerful resource for individuals dealing with illnesses or other challenging situations. 5. “drop-in”, there may not be rules regarding regular attendance. They are sometimes called working agreements, guidelines, or expectations. If decision is reached by consensus, then all members act as a united front to support decision. Use compelling visuals versus text-heavy PowerPoint slides. Start from a place of belief. I’m a facilitator and I work with organizations that want to improve themselves. Search: Search. At the start of the meeting, and throughout, your role is to use to ensure the meeting keeps progressing towards a successful outcome. Communicates with respect, and promotes clarity and inclusion. I’m Tom Romito. 3. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. Rules for Participants • Keep a positive and welcoming attitude. You may prefer to scribble them onto a flip chart as you go. Ground rules—the set of behaviors that group members agree to use in their interactions—are essential for effective groups and teams. By doing this, you help everyone focus on the task at hand. 2. Ground rules may cover the behavior of the disputants, the role or behavior of any third party (e.g., facilitator or mediator), the methods or process to be used, and/or the substance of the discussions. Techniques » Facilitated workshops » Workshop ground rules. Those rules were — and still are — necessary for playing baseball fairly across venues that are not exactly the same. Solicits agenda items two days before meeting. Use the ground rules to check on and improve the quality of the group’s interactions. This facilitation approach uses nine Ground Rules which are based on five core assumptions and values. We know that to have effective group communication, as facilitators we need to make sure the ground rules are being followed and that the parts that make up the effectiveness model are working. Facilitation dynamics Setting ground rules Often disregarded by those untrained in facilitation, setting ground rules is a key component of the facilitation process especially in meetings convened to discuss difficult problems or for training. ... KRISTIN ARNOLD, MBA, CPF, CSP is a high-stakes meeting facilitator and professional panel moderator. At the meeting itself, as the facilitator, you'll set the scene and ensure that participants are clear about the desired outcome, the agenda, the ground rules and expectations for the event. When you find the article helpful, feel free to share it with your friends or colleagues. You could say that the foundation for a successful virtual session is created days, even weeks, ahead of time. If the rules are too many, it is easier for participants to forget them. Document them and communicate them but manage them and stick to them throughout the workshop. Facilitator Role. Ground Rules Synonyms GR … Your giving circle should be a place where all members feel their voices and opinions are wanted and valued. They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. About ground rules. Ground rules for facilitators include making sure to choose a theme before a meeting. Ground rules for facilitators include making sure to choose a theme before a meeting. the importance of having ground rules for your group, and some key tips for the facilitator, whoever s/he may be. In previous columns, I talked about the need to set some ground rules, but that's just the beginning of the facilitator's role. Set Clear Expectations & Ground Rules Ahead of Time. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. Possible rules or expectations for the facilitator or group leader: Prepares meeting room and makes it physically comfortable. Set aside distractions. [7] They are based on an assumption of equality and fairness. FACILITATOR GUIDE and TIPS. The term ground rules was originally used to describe the rules of baseball that teams agreed to use in a particular venue, or grounds. It is up to you but we need rules. Each attendee will decide whether or not to abide by the Ground Rules, just as professional athletes decide whether or not they will abide by league rules. Another consideration for positive virtual meetings is to set expectations before the session starts. 3) Trust people’s lived experiences. Discussions uniquely unfurl based upon the interests and needs of the group members for that particular meeting. A very crucial part in the preparation for your facilitation role is setting the guidelines or “ground rules.” Since the primary function of the facilitator is to ensure smoothness and to make the entire process easy, establishing the ground rules will help in governing the group and the interaction of each participant throughout the course of the activity until the desired objectives are met. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. [6] Ground rules are the rules of conduct or behavioral guidelines that members of the group agree on before proceeding with their meeting. Part of the series: Running a Business. Shares and enforces meeting ground rules with participants. If you’re a facilitator or group consultant, you’re not helping a group if you ask them to develop a set of ground rules for working together. She’s been facilitating teams of executives and managers in making better decisions and achieving greater results for over 20 years. Acts as the neutral person. Ground rules are a short list of expectations to guide how a group works together. A little bit of structure will ensure that you get more done. Members can disagree with each other. Remember, silence is sacred, too. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Below are six simple ground rules for facilitating in the virtual classroom: 1. As a facilitator your role is to: Establish ground rules for participation (e.g., raising hand, unmuting, etc.) Together, the Ground Rules, assumptions and values speak to the importance of truly listening to each other, sharing all relevant information; acknowledging and being curious about how other people see things … and many other aspects of working together effectively as a group. Although facilitation changes based on the exercise and participating audience, facilitators should ensure they have a thorough understanding of the purpose of the ESK and provide notetakers with guidance on what they should be capturing. Ground rules are monitored by the whole group, for the group. Ground Rules, also referred to as Operating Norms or Operating Agreements (we’ll use this latter term from now on), form the boundary of a group’s process container. Without having some ground rules, Create Ground Rules. Silence is considered agreement with the decision to be made. 1-630-954-5880 Contact Us Training Calendar. Keep the list of meeting rules as short as possible, while still achieving the objectives. Limit the number of ground rules to 12. • Be present in the moment. Prompting: Help prompt, reinforce or clarify already agreed-upon standards or processes. What to do when meeting rules are violated. • Follow the ground rules set by the facilitator. 2) Everyone is responsible for this space. Ground Rules for Facilitators. Members do not interrupt each other. Some teachers and facilitators who are with a certain group over an extended period of time will bring the list of ground rules (on news print or some other transportable medium) back to the group for every session or class period. • Stay focused on the topic of the group. Our global team of independent Certified Dare to Lead Facilitators are trained and certified to bring the Dare to Lead research to your organizations. The facilitator is there to guide the process of deriving and checking the group’s ground rules. Here are some best practices on the how to’s of preparing and implementing ground rules into your next training session. 4) Everyone is invited to speak; it is not a requirement. Select those that are appropriate to your group’s needs. Make sure that participants come into the session with a crystal-clear idea of what to expect. Ground rules govern the behavior of people in a meeting. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Suspension usually awaits those that don’t. Ground Rules: How To . Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. Encouraging all group members to practice active listening is vital for creating an environment where all members of the group feel respected and heard. Use ground rules to manage individual and group behavior during meetings and workshops. Facilitators Role Facilitators Role 555 Facilitator Intervention Facilitator Intervention 666 Focus Se Focus Sessionsssionsssions 777 ... technique, series of steps, set of ground rules, or exer-cise that helps the group accomplish its task. Participating Facilitator – The facilitator starts out much like a meeting manager, setting the agenda, establishing ground rules, and initiating the discussion. But the facilitator also actively engages as a participant in the discussion, frequently offering his own views, giving opinions on topics, and expressing disagreement with various comments. 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